QR Code Types

How to Create an Event QR Code with Registration and Add to Calendar

Create a dynamic event QR code in WebQR: add the date, time, venue and organizer, link a registration form and map, and let guests add the event to Google, Apple, Outlook or Yahoo Calendar.

WebQR

An event QR code turns a poster, a ticket or an invitation into a small event page. Guests scan it and see the date, time, venue and organizer, open the registration form, find the place on a map and add the event to their calendar in one tap. Because the code is dynamic, you can update the content later without reprinting it.

Step 1: choose the Event type

Click Create in the dashboard and pick Event with the caption Events and registration among the dynamic QR codes. The wizard has four steps: Content type, Information, Settings and QR design.

There is also a static Event card with the caption Add event to calendar. It is good when you only need a calendar entry. For a page with registration, a map and scan statistics, use the dynamic one.

Content type list with the Social card and the Event card captioned Events and registration

Step 2: fill in the cover and the title

On the Information step, open Basic information. In Cover title, enter the Cover title (for example, an invitation line) and the Cover description. Both fields take up to 50 characters, and the cover description is shown only when the cover title is filled. In Block title, enter the event name and a short Block description. The preview on the right updates as you type.

Basic information with the Cover title section: Cover title You're Invited and Cover description WebQR Meetup Tbilisi

Step 3: set the schedule

Open Schedule and fill in Organizer, Date, Time and Location.

  • Time takes one start time in the HH:MM format, for example 18:30. A range like 18:30 – 21:00 is not accepted, so mention the end time in the description if it matters.
  • There is no time zone field. If guests come from other countries, add the time zone to the description.

Schedule section with Organizer WebQR Team, Date 11/19/2026, Time 18:30 and Location Fabrika, Tbilisi

Step 4: add links

In Media & links, add a Map URL, upload an image with Upload image if you like, and fill in Registration URL and Website. There are no separate switches for the buttons: Show on map, Register and Website appear on the page only when the matching link is filled. Clear block empties the whole section.

Media & links section with Map URL, Upload image, Registration URL and Website filled

Step 5: name the code and create it

Click Continue. On the Settings step, enter the QR Code Name and choose a folder if you need one. Then adjust the look on the QR design step and click Create. The code appears in My QR codes marked Dynamic and Event, with a short link, the scan count and View Analytics.

WebQR Meetup Tbilisi card in My QR codes marked Dynamic and Event with a short link and View Analytics

What guests see

The event page opens in the browser, with no app to install. The phone screenshots below show the English version of the page. Under the title and description there is a Register button, followed by the When, Schedule, Location (with Show on map) and Organizer blocks.

Event page on a phone with When Thursday, 19 November 2026, Schedule 18:30, Location with Show on map and Organizer WebQR Team

At the bottom there are the Add to calendar, Website and Share buttons.

Add to calendar, Website and Share buttons on the event page

Add to calendar opens a choice of Google Calendar, Yahoo Calendar, Apple Calendar and Outlook Calendar.

Add to calendar window with Google Calendar, Yahoo Calendar, Apple Calendar and Outlook Calendar

Tips

  • Put the QR code on posters, tickets, badges and printed invitations, and add a short call to action such as “Scan to register”.
  • Check the page on your own phone before printing: date, time, address and all links.
  • Use View Analytics to see how many people scanned the code.